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Annual Millstone Village Association Meeting – November 9th, 2021
The Millstone Village Annual meeting will be held at 7pm on November 9, 2021 @ the Allen County Public Library, 536 E Dupont Rd, Fort Wayne, IN 46825
If anyone is interested in joining the board or volunteering please email the board at Millstonevillagehoa@gmail.com
Millstone Village Community Association, INC.
Annual Meeting AGENDA
November 9th, 2021
7:00PM
Board Members
Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary
Time Item Officer
7:00-7:05 Welcome Ann
7:05-7:15 November 2020 Minutes Rachael
July 2021 Minutes Rachael
7:15-7:25 July, August, Sept., Oct. Treasurer’s Report Jerry
2022 Budget Jerry
7:25 – 7:40 Open Discussion
7:40 Elect of board members / proposed budget / dues increase vote followed by adjournment for residents.
NEXT MEETING – January 11th, 2022 @ 7:00PM
7:45 Executive Session (Board Members)
Millstone Village Meeting
2020 Annual Meeting Minutes
November 10th, 2020
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on November 10th, 2020, at Wallen Baptist Church by Ann Strebig.
Present
Ann Strebig – President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary, and four residents.
Meeting Minutes
Reviewed November 2019 and March 2020 meeting minutes. Motion to approve was made and accepted.
Treasurer’s Report
Jerry reported a balance of $24,042.04 as of October 31st 2020.
Went over 2021 budget with an expected income of $57,853.90.
Motion to approve treasurer report and budget was made and accepted.
Open Discussion
Trees, diseased trees, new trees
Rip Rap of pond
Pavilion, trash, increase in fishing, vandalism.
Elect of Board
Votes counted – Ann Strebig, Ado Kantaeivc, Jerry Vandeeveer, and Rachael Caldwell to remain board members.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:04 p.m.
Minutes submitted by: Rachael Caldwell Approved by: Board 11-9-2021
Association Meeting – Sept 14th , 2021 CANCELED
Sept 14th HOA meeting CANCELED.
The meeting for tonight is canceled due to the library’s rooms are all booked up and the church on Wallen Road has not responded about allowing us to use their facility.
If you have any questions or concerns, please email the board at Millstonevillagehoa@gmail.com
Thank you
GARAGE SALE Sept 9-12th
Millstone Village, Hearthstone, Saddlebrook and other surrounding HOA’s will be holding their fall garage sale SEPTEMBER 9-12th from 8am til 5pm.
We will post it on the two entrance signs and there will be an ad in the paper. You are welcome to post your own garage sale signs, please pick them up once the garage sale is over or they will be thrown away.
Please do not tape signs to the light post, this creates damage to the costly light posts.
Thank you!
HEARTLAND SINGS RESCHEDULED FOR SEPT 2ND 6-7pm
Heartland Sings, which was originally scheduled for August 12th, 6-7pm has now been rescheduled due to the weather.
Heartland Sings will now sing Thursday, September 2nd 6-7pm.
Sorry for any inconvenience.
Association Meeting – July 13th , 2021
Millstone Village Community Association, INC.
July Meeting AGENDA
July 13th, 2021
6:45PM
Board Members
Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary
Time Item Officer
6:45 Welcome Ann
6:50 May Minutes Rachael
6:50-7:00 May Financial Jerry
June Financial
7:00 Pond Maintenance
7:05 New Trees
7:10 Open Discussion
Meeting Adjourned
NEXT MEETING Tentatively Scheduled – September 14th , 2021 @ 7:00PM
7:20 Executive Session (Board Members)
Millstone Village Meeting
July 13th, 2021
Opening
The regular meeting of the Millstone Village Meeting was called to order at 6:48 p.m., on July 13th, 2021 at Dupont Library by Ann Strebig.
Present
Ann Strebig – President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary, and one resident.
Meeting Minutes
Reviewed March 2021 meeting minutes. Motion to approve was made and accepted.
Treasurer’s Report
Jerry reported a balance of $41,450.63 as of May 31st 2021 and a balance of $34,562.61 as of June 30th 2021.
Open Discussion
Pond maintenance – talked about damn/pipe between two ponds that was repaired.
Spoke about possibly getting new trees near Wallen road.
Hartland sings concert coming up.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:24 p.m. by Ann Strebig.
Minutes submitted by: Rachael Caldwell Approved by: Board 11-9-2021
FOOD TRUCKS coming to Millstone Village
We are trying to have some community events involving food trucks coming to the neighborhood.
Currently on the schedule we have:
Who Cut the Cheese Food Truck – April 30th 5-7 PM https://www.wctcfw.com/
Chow Down Food Truck – June 17th 5-7PM http://www.chowdownfw.com/
Who Cut the Cheese Food Truck – July 30th 5-7PM https://www.wctcfw.com/
GARAGE SALE June 3-6th
Millstone Village and Hearthstone will once again collaborate and be holding a garage sale the weekend of June 3rd thru the 6th, the weekend following Memorial Day.
We will have an ad placed in the paper and post on social media about the garage sale as well as put info on the signboards.
If you wish to put out your own signs that is okay, please remove them when the sale is over or they will be discarded in the trash.
Please also do not tape signs to any of the light posts, this damages the light posts and they are costly to replace.
Association Meeting – May 11th , 2021
Millstone Village Community Association, INC.
May Meeting AGENDA
May 11th , 2021
6:30PM
Board Members
Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary
Time Item Officer
6:30 Welcome Ann
6:35 March Minutes Rachael
6:40-6:50 January Financial Jerry
February Financial
6:50-7:00 Community Events Ann
7:00-7:15 Open Discussion
Meeting Adjourned
NEXT MEETING Tentatively Scheduled – July 13th , 2021 @ 7:00PM
7:15 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
May 11th, 2021
Opening
The regular meeting of the Millstone Village Meeting was called to order at 6:30 p.m., on May 11th, 2021 at Dupont Library.
Present
Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, and 3 resident present
Minutes
Went over March 2021 meeting minutes, motion was made to approve, approved the minutes.
Treasurer’s Report
Reported a balance of $48,677.98 as of March 31st 2021 and reported a balance of $44.089.37 as of April 30th 2021.
New Business/ Old Business
We spoke about a possible community event, with Hartland Sings coming to Millstone in August.
Went over how a tree was planted a tree on Fox Orchard island, tree stumps, dead trees, and new trees.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:35PM.
Minutes submitted by: Rachael Caldwell Approved by: Board July 13th
Association Meeting – March 9th, 2021
Millstone Village Community Association, INC.
March Meeting AGENDA
March 9thth , 2021
7:00PM
Board Members
Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary
Time Item Officer
7:00-7:05 Welcome Ann
7:05-7:15 January & February Financial. Jerry
7:15-7:25 Wallen Fountain. Ann
7:25-7:30 Wallen Entrance / Lights. Ann/ Rachael
7:30-7:35 Riprap quotes Ann/Jerry
7:35-7:45 Open Discussion
Meeting Adjourned
NEXT MEETING Tentatively Scheduled – May 11th , 2021 @ 7:00PM
7:45 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
March 9th, 2021
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on March 9th, 2021 at Headwaters Church.
Present
Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 resident present
Minutes
Went over January 2021 meeting minutes, motion was made to approve, approved the minutes.
Treasurer’s Report
Reported a balance of $52,557.42 as of January 31st 2021 and reported a balance of $49,828.93 as of February 28th 2021.
New Business/ Old Business
Aquatic Management contract to be signed to continue service of pond maintenance.
A pump for the Wallen entrance pond needs replaced.
Wallen entrance lights are still being troubleshooted.
Multiple quotes for rip rap are continuing to be obtained.
Open Discussion
Architectural request form questions, such as when is it necessary. Answer was that anytime you are making a change to the exterior of the home or footprint of the property such as painting, landscape, in ground pool, and fence the form is needed.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45PM.
Minutes submitted by: Rachael Caldwell Approved by: Board 5-11-2021