The July meeting will be held on Tuesday, July 14, 2026 @ 7pm, at the Dupont Allen County Library.

The May meeting will be held on Wednesday, May 27th, 2026 @ 7pm, at the Dupont Allen County Library.

Millstone Village Community Association, INC.

Meeting Agenda

May 27^th, 2026

7:00PM

Board Members

Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Aliyah Cervantes – Secretary, John Mills

Time ​​Item ​​​​​Officer

7:00-7:05    ​Welcome   ​​​​Rachael

7:05- 7:10​March Meeting Minutes​​Aliyah

7:10-7:20   ​March 2026 Financials           Austin

                  ​April 2026 Financials            ​Austin

7:20-7:25    ​ 2026 Dues/Liens​​​ Rachael

7:25-7:30​ Metal Roof Gazebos​​

7:30-7:35    ​Drainage ​​​           Lee

7:35 – 7:45.   Open Discussion/Wrap up

7:45                 Adjournment

Next meeting will be held in July 2026 TBD

The March meeting will be held on Tuesday, March 10th, 2026 @ 7pm, at the Dupont Allen County Library.

Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Aliyah Cervantes – Secretary, John Mills 

Time  Item  Officer 

7:00-7:05    Welcome    Rachael 

Amendment – January meeting minutes

7:05-7:20     Jan 2026 Financials              Austin 

                    Feb 2026 Financials              Austin 

7:20-7:30     2026 Dues Rachael 

7:30-7:40 Northland Blvd Sign      

7:40 – 7:45.   Open Discussion/Wrap up 

7:45                 Adjournment 

Next meeting will be held in May 2026 TBD 

MVCA March 2026 Meeting Minutes 

The meeting was called to order by Rachael Caldwell at 7:00pm on March 10^th, 2026.

Went over January 2026 meeting minutes, Rachael made a motion to approve, Lee second, approved.

Went over January and February financials. Ending balance of $74,355.56 on January 30^th, 2026. Ending balance of $73,303.99on February 27th, 2026. Rachael made a motion to approve; Lee second, approved.

Discussed 2026 unpaid dues; 10 liens were filed. In 90 days, any remaining will proceed to small claims.

5 out of 6 Northland Blvd entities who share pond maintenance responsibility have paid. Need a 2^nd letter with a due date of 30 days to the remaining entity.

Discussed the Northland Blvd sign; since it was hit, it was moved to an area where it gets more sun. The sign and letters are melting and/or becoming brittle. Discussed replacing the sign with a chalkboard. Lee said to check out store on Clinton Street; Rachael will investigate the cost locally and online.

Discussed the process of adding/adjusting a covenant. Would need notaries and 75% of homeowners to vote yes. 

Discussed online payment, Austin stated would need a PayPal account. Concerns about security and the additional fee for payment to be received. 

7:36 motion to end meeting by Rachael, second by Lee.

Meeting Adjourned. 

The January meeting will be held on Tuesday, January 6th, 2026 @ 7pm, at the Dupont Allen County Library.

Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer/Secretary, Aliyah Cervantes, John Mills 

Time  Item  Officer 

7:00-7:05    Welcome    Rachael 

7:05-7:20     November 2025 Financials             Austin 

                    December 2025 Financials.            Austin 

7:20-7:35     2026 Dues Rachael 

           Pond Maintenance Rachael 

7:35 – 7:45.   Open Discussion/Wrap up 

7:45                 Adjournment 

Next meeting will be held in March 2026 TBD 

January 2026 MVCA Meeting Minutes

6:59pm – Meeting called to order by Rachael Caldwell on January 6th, 2026.

Financials

Austin reported an end balance for November 31st, 2025 of $34,439.36.

Austin reported an end balance for December 31st, 2025 of $55,652.17.

2026 Dues / Pond maintenance payments

Discussed that by January 12th Rob will send a final notice letter to homeowners with unpaid dues giving them until February 17th to pay.

Discussed on the need to send pond maintenance letters to 6 entities on Northland Blvd, Rachael will draft and send to addresses listed on Allen County Property Record Cards.

Received a cash payment of $200 in the mail, will send a check for $44 back to the homeowner.

One homeowner sent a check for $6 short; bank caught the error and deposited $150 instead of $156.

Other business

Jason Falk with Turf Integrity present. Wanted to discuss snowplowing service not being up to par in certain areas of the neighborhood. $2000 for the last 7” snow removal invoice. Jason offered to lower the invoice for the subpar work.

Meeting adjourned at 7:56 by Rachael Caldwell.

The Annual Millstone Village Community Association meeting will be held at the Dupont Library on Wednesday, NOVEMBER 5th, 2025 at 7pm until 8pm.

Millstone Village Community Association, INC. 

Annual Meeting Agenda 

November 5th, 2025 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer/Secretary, Aliyah Cervantes, John Mills 

Time Item Officer 

7:00-7:05    Welcome    Rachael 

7:05-7:15   November 2024 Minutes              Rachael 

                   September 2025 Minute.             Rachael 

7:15-7:30    September Financials                  Austin 

                     October Financials                     Austin 

                      2026 Budget                               Rachael  

7:30-7:35      Old Business 

Trail maintenance      

7:35- 7:40     New Business 

Island with weeds  

7:40 -7:45.   Elect of board members / proposed budget / dues increase vote. 

(Not necessary for 2026 dues increases, dues cards being printed.) 

7:45 – 8:00.    Open Discussion/Wrap up 

8:00                 Adjournment 

Next meeting will be held in January 2026 TBD 

MVCA November 2024 Annual Meeting Minutes
Meeting was held at DuPont library on November 12th, 2024 and was called to order by Rachael at 6:03pm.
Attendees: Rachael Caldwell, Lee Keefer, Austin Waikel, Joel Targgart, and Joe Caldwell.
Rachael read the minutes of the November 2023 Annual meeting. Lee made the motion to approve and Austin
seconded.
Joel read the minutes of the September 2024 meeting. Lee made the motion to approve and Austin seconded.
Austin read the financial report which showed a beginning balance on 9-1-24 of $27,976.74 and a closing balance on 9
30-24 of $26,274.99, and a closing balance on 10-31-24 of $21,115.05. Rachel motioned to approve and Lee seconded.
Rachael presented the association 2025 budget. Association dues plus interest is projected to total $58,288. Total
expenses are projected to be $47,130. Net balance for the year is projected to be $11,518. The board members voted
and unanimously approved of the budget.
The board members voted on the members and unanimously approved current members.
At 6:19pm, Rachael motioned to adjourn the annual meeting. Joel seconded.

September bi monthly meeting to be held Tuesday September 2nd at 7pm at the Dupont Allen County Library.

May bi monthly meeting to be held Monday May 5th at 7pm at the Dupont Allen County Library.

 

Millstone Village Community Association, INC. www.millstonevillagehoa.com 

May Meeting Agenda 

May 5th, 2025 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer 

Time Item Officer 

7:00-7:05          Welcome Rachael 

7:05-7:10         March Financials Austin 

7:10-7:15         April Financials Austin 

7:15-7:20          Old Business 

• 2025 dues/ lien update 
• Handicap Park Ramp update

7:20-7:25        New Business?

 7:25-7:40        Open Discussion 

7:40                   Meeting Adjourned 

Next meeting to be held will be TBD July 2025 

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MVCA May 2025 Minutes

Meeting was held at DuPont library on May 5,2025 and was called to order by Rachael at 7:08pm.

Attendees: Rachael Caldwell, Lee Keefer, and Austin Waikel.

March minutes were read, approved by Lee, seconded by Austin.

Austin read the March and April financial reports which showed a beginning balance on 3.1.25 of $73,762.04, a closing balance on 3.31.25 of $73,109.41, and a closing balance of $70,369.53 on 4.30.25. Rachael approved and Lee seconded.

On old business, Rachel gave an update on the HOA fees due: 8 liens were still outstanding.

Rachael made a motion to adjourn at 7:25pm, Austin seconded.

Minutes approved July 1st, 2025

The January Millstone Village Association Meeting will be held at the Dupont Library on March 17th  @ 7pm.

536 E Dupont Rd, Fort Wayne, IN 46825

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Millstone Village Community Association, INC. www.millstonevillagehoa.com 

March Meeting Agenda 

March 17th , 2025 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer 

Time Item Officer 

7:00-7:05          Welcome Rachael 

7:05-7:10         January  Financials Austin 

7:10-7:15         February Financials Austin 

7:15-7:20          Old Business 

• 2025 dues/ lien update 

7:20—7:25 New Business 

•  Park Handicap Accessible?   

 7:25-7:40        Open Discussion 

7:40                   Meeting Adjourned 

Next meeting to be held will be TBD May 2025 

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MVCA March 2025 Minutes

Meeting was held at DuPont library on March 17,2025 and was called to order by Rachael at 7:06pm.

Attendees: Rachael Caldwell, Joel Targgart, and Austin Waikel.

Austin read the January and February financial reports which showed a beginning balance on 1-1-25 of $57,129.23, a closing balance on 1-31-25 of $70,798.54, and a closing balance of $$73,762.04 on 2-28-25. Rachal approved and Joel seconded.

On old business, Rachel gave an update on the HOA fees due: 13 liens were filed, then three paid so ten still owe.

For new business, we discussed a request about the parks being handicap accessible and agreed to ask the attorney for guidance. Then discussed mulching the park off Polo Run and agreed to get a rubber mulch quote which would be a higher cost, but it would be permanent mulch. Also discussed an idea of a bench in the woods and maintenance of light posts that are damaged.

Joel made a motion to adjourn at 8:14pm, Rachael seconded.

The January Millstone Village Association Meeting will be held at the Dupont Library on January 14th  @ 7pm.

536 E Dupont Rd, Fort Wayne, IN 46825

 

NO OFFICIAL MEETING – ONLY TWO BOARD MEMBERS PRESENT – NO RESIDENTS PRESENT