The May meeting will be held on Wednesday, May 27th, 2026 @ 7pm, at the Dupont Allen County Library.
Millstone Village Community Association, INC.
Meeting Agenda
May 27th, 2026
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Aliyah Cervantes – Secretary, John Mills
Time Item Officer
7:00-7:05 Welcome Rachael
7:05- 7:10March Meeting MinutesAliyah
7:10-7:20 March 2026 Financials Austin
April 2026 Financials Austin
7:20-7:25 2026 Dues/Liens Rachael
7:25-7:30 Metal Roof Gazebos
7:30-7:35 Drainage Lee
7:35 – 7:45. Open Discussion/Wrap up
7:45 Adjournment
Next meeting will be held in July 2026 TBD
The September meeting will be held on Wednesday, September 9th, 2026 @ 7pm, at the Dupont Allen County Library.
Millstone Village Community Association, INC.
Meeting Agenda
Sept 9th, 2026
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Aliyah Cervantes – Secretary, John Mills
Time Item Officer
7:00-7:05 Welcome Rachael
7:05- 7:10 July Meeting Minutes Aliyah
7:10-7:20 July 2026 Financials Austin
August 2026 Financials Austin
7:20-7:25 Sidewalk (near east pond) Follow up John
7:20-7:25 Trees follow up Rachael
7:30-7:35 Playground Rubber Mulch Rachael
7:35-7:40 Solar Panels Guideline Follow up Rachael
7:40 – 7:50 Open Discussion/Wrap up
7:50 Adjournment
NEXT MEETING: November Annual Meeting, TBD
The September meeting will be held on Wednesday, September 9th, 2026 @ 7pm, at the Dupont Allen County Library.
Millstone Village Community Association, INC.
Meeting Agenda
Sept 9th, 2026
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Aliyah Cervantes – Secretary, John Mills
Time Item Officer
7:00-7:05 Welcome Rachael
7:05- 7:10 July Meeting Minutes Aliyah
7:10-7:20 July 2026 Financials Austin
August 2026 Financials Austin
7:20-7:25 Sidewalk (near east pond) Follow up John
7:20-7:25 Trees follow up Rachael
7:30-7:35 Playground Rubber Mulch Rachael
7:35-7:40 Solar Panels Guideline Follow up Rachael
7:40 – 7:50 Open Discussion/Wrap up
7:50 Adjournment
NEXT MEETING: November Annual Meeting, TBD
May 2026 MVCA Meeting Minutes
7:02pm – Meeting called to order by Rachael Caldwell
Minutes
Rachael read March meeting minutes; Lee made motion to approve, John second.
Financials
Austin reported an end balance for March 31st, 2026, of $71,325.83
Austin reported an end balance for April 30th, 2026, of $69,058.76
Lee made a motion to approve, John second.
2026 Dues / Pond maintenance payments
Stated seven of ten 2026 dues liens are outstanding. They will go to small claims after 90 days – will check with Rob when appropriate to file.
All entities on Northland Blvd have paid their 2025 pond maintenance balance.
Metal Gazebos
Noticed and discussed how many gazebos are being installed without architectural request or approval. Metal roofs are not permitted. If we want to allow metal roofs, we will need a covenant amendment – requires 75% of homeowners to vote “yes”. The board has sent letters in past to several homeowners, but gazebos remain. The board needs to get with Rob to send letters to homeowners. Need a complete list of addresses with metal roof gazebos. Motion made by Lee, Rachael second.
Drainage on Wyckford
Homeowner has emailed us regarding standing water on the back of property. The last email response given to the homeowner was to invite them to a meeting being held May 27th. Lee visited the property and shot his laser. He noted mowing done by homeowners in the area has caused ruts in the land. He noted a 2-foot height difference. HOA stands that they are not responsible, and it is lacking or poor maintenance on property owners’ behalf.
Open Discussion
A homeowner started a discussion about sheds. If we want to allow sheds, we will need a covenant amendment – requires 75% of homeowners to vote “yes”.
Meeting adjourned at 7:36 by Rachael Caldwell, Lee second.