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2024 ANNUAL DUES POSTCARD

2024 annual dues postcards have been mailed as of November 14th, 2023, the dues will remain $156 – there will be no increase.

Below is an image of the 2024 annual dues postcard – the postcard you will receive is a bright blue color.

The postcard was mailed to the address on record with the Allen County Recorders Office, if you wish to have your mail elsewhere we recommend you update your address on file with the Allen County Recorders Office. https://www.allencountyrecorder.us

Screenshot 2023-11-14 at 9.50.11 AM

Annual Millstone Village Association Meeting – Tuesday, November 14th, 2023

The annual Millstone Village HOA meeting will be held on TUESDAY, November 14th, 2023 @ 7pm at the Dupont Library.

If anyone is interested in volunteering for the board please reach out via email to Millstonevillagehoa@gmail.com.

We will discuss maintenance costs;  it has been pre determined that the dues amount will remain the same, at $156.

Opening;

The Annual meeting of the Millstone Village was held on Nov 14, 2022 at Dupont Library and was called to order by Pres. Rachael Caldwell at 7 pm.

Present: Pres. Rachael Caldwell, VP Lee Keefer, Treas. Jerry Vandeveer and Secy. Karen Allen.

Minutes: Rachael read the minutes for the Nov 9th, 2021 Annual meeting.  Jerry Vandeveer made a motion to approve them and Lee Keefer seconded the motion.

Karen then read the minutes for the last regular meeting, which was held Sept 6, 2022.   Rachael made a motion to accept and Lee approved.

Jerry Vandeveer read the Treasurers report. It was noted that June Ball (Accountant) has asked for her duties to be taken over. The beginning balance as of August 31, 2022 was $11, 239.54. Sept 30 balance was $4832.45, Oct 31 balance was $8713.34. Lee made a motion to approve the Sept and Oct Treas report, Karen seconded.

Rachael read the police log for Sept and October.  There were just 7 calls in total.  None of which is unusual or out of the ordinary.

Our current snow plow service is raising rates from $85 to $150 an hour (salting extra) for each occurrence.  That company is perfectly fine if we get someone else.  Both Lee and Jerry will start looking for new contractors.

Rachael submitted the new 2023 Millstone Budget. The budget shows Income of $59,280 from 380 home owners paying annual HOA dues of $156 each (same as 2022). It was noted that prices can fluctuate.  But the way it stands, we will have a surplus of $14,952.00 for 2023.  Those monies will possibly be used to pay to dredge the pond next spring.  The Board approved the 2023 Budget and also agreed that we can keep the annual dues at $156 per home.

The Board discussed using Rob Aplin CPA firm to process the annual 1120 H Tax form, will look into that.

Rachael submitted a copy of the postcard to be sent for annual dues.   We approved and all agreed that she submit to the printing company ASAP.  They should be in mailboxes by N0v 30th. Rachael will also send year end 2022 invoices to the 6 Northland businesses who now share in the annual pond maintenance fees.  the fees total $1915.42.

The 1 small claims court case for collecting 2022 dues was resolved by setting up a payment plan for the homeowner.  To date they have paid 1 payment with 2 more due.

Rachael made a motion to adjourn the meeting at 7:56.   Karen seconded.    Meeting adjourned.

Next meeting will be in January.    No definite date has been determined.

Respectfully submitted by Karen Allen

Community Garage Sale – September 7th, 8th, and 9th (weekend after Labor Day)

Combined Homeowner’s Association Garage Sale on September 7th, 8th, and 9th the weekend after Labor Day.

 

We anticipate holding the sale at the same time as Hearthstone and few other close by neighborhoods.

A Millstone Village board member will put out the community garage sale signs prior to the sale. You may put out your own signs as well. Please remember to pick up your signs after the sale so they do not get discarded. 

Association Meeting – Tuesday , Sept 5th, 2023 @ 7pm

Millstone Village Community Association, INC. www.millstonevillagehoa.com

September Meeting Agenda

September 5th , 2023

7:00PM

Board Members

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer

Time                                        Item                                                                             Officer

7:00-7:05                                  Welcome                                                                      Rachael

7:05-7:10                                  July meeting minutes                                                     Karen

7:10-7:20                                  July Financials                                                              Jerry

August Financials                                                         Jerry

7:20-7:25                                  Coyote sighting                                                             Lee

7:25-7:30                                  Plant trees                                                                    Rachael

7:30-7:40                                  Open Discussion

Meeting Adjourned

Next meeting to be held will be the annual meeting on November 14th, 2023 @ 7pm, at the dupont library.

If interested in volunteering for the Millstone Village Board please email us! 🙂

The bi-monthly meeting of the Millstone Village HOA was held September 5th, 2023 at Dupont Public Library, the meeting was called to order at 7:00 by Rachael.

Attendees: Pres. Rachael Caldwell. VP, Lee Keefer, Treas. Jerry Vandeveer, and 4 Millstone residents.

Motion to start meeting @ 6:59PM by Lee.

The minutes for the July 3rd meeting were read by Rachael. Motion to approve the July minutes was made by Lee and seconded by Jerry.

Jerry read the Treasurers reports.  He reported a beginning balance of $25,673.87 as of July 1st, 2023, and an ending balance of $21,197.77 as of July 31st, 2023.  He also reported the end balance of $20,478.31 as August 31st, 2023. A motion to approve the treasurer report was made by Rachael and seconded by Lee.

Open Discussion: Welcomed a new homeowner in attendance. Talked briefly about the geese around the pond due to being fed. After reported coyote sighting Rachael will call DNR to see what they recommend.  Spoke briefly about planting of new trees; consensus was to plant oaks or maples instead of fruit trees next spring.

Lee made a motion to adjourn the meeting, Jerry seconded. Meeting was adjourned at 7:54pm.

Friendly Reminder – Common Violations

With summer in full swing we wanted to remind Millstone Village residents of some common violations we are seeing.

  • Trailers are not permitted in Millstone Village ungaraged in excess of 48 hours or 8 days in a calendar year. If a trailer is found to be in the neighborhood in excess of the time permitted a letter will be sent asking it be removed immediately.
  • Above ground pools more then 20 inches in height are not permitted. In ground pools are allowed within Millstone Village after an Architectural Request form is submitted with plans for review and approval is given.

The form can be found here: http://www.millstonevillagehoa.com/wp-content/uploads/2023/03/ARCHITECTURAL-Request-form-PDF.pdf

If an above ground pool above 20″ in height is found in the neighborhood a letter will be sent asking it removed immediately.

  • Metal roofing or metal siding is not permitted in Millstone Village. This includes metal gazebos and/pergolas.  If a metal structure is found to be in the neighborhood a letter will be sent asking it to be roofed/shingled to match the house or to be removed immediately.
  • No sheds are permitted in Millstone Village.

The restrictive covenants of the Association of Millstone Village include the following requirement:

“No boat, boat trailer, recreational vehicle, motor home, truck, camper or any other wheeled vehicle shall be permitted to be parked ungaraged on a Lot for periods in excess of 48 hours,
or for a period of which is in the aggregate is in excess of 8 days per calendar year. The term “truck’ as used in this section 6.9 means every motor vehicle designed, used, or maintained primarily for the transportation of property, which is rated one-ton or more.”

“No building, fence, wall, in-ground swimming pool, attached heating panels, or other structure, or basketball goal (whether freestanding or mounted on a residence or garage), freestanding birdfeeder, …shall be commenced, erected, or maintained upon a Lot, nor shall any exterior addition, change or alteration be made to such a structure on a Lot until the plans and specifications showing the nature, kind, shape, height, materials, color, and location of the structure are submitted to and approved by the Architectural Control Committee in writing.”

“Swimming pools: No above ground pool higher than twenty (20) inches is permitted. Only an in-ground pool is permitted and must be fully enclosed by a fence of approved construction (no open construction). The fence must have a six foot height. Cabanas are permitted inside the fence when used to house pump equipment of the in-ground pool only. The design, materials, dimensions and the location of the cabana must be submitted in writing and approved prior to construction by the Architectural Control Committee. ”

“Structures: No unattached structure (tool shed, shack, barn, trailer, mobile home, boat, boat trailer, camper, camper trailer, basement, tent, tree house, dog house, dog run, doll house, burn barrel, or other out-building or recreational-vehicle) shall be located or used on any lot at any time nor used as a residence either temporarily or permanently.”

Heartland Sings will return! August 5th @ 6pm

Heartland Sings ART-V will be back for their third year in a row!

Mark your calendar for August 5th @ 6pm. We will be sending a “save the date” card shortly! 

We are still working out all the details – we hope to have a food truck available to purchase food and drink.

 

Find more info about Heartland sings at the following site – http://www.heartlandsings.org/Concerts/ArtV.aspx 

Association Meeting – Monday, July 3rd, 2023 @ 7pm

Millstone Village Community Association, INC. www.millstonevillagehoa.com  

July Meeting Agenda 

July 3rd , 2023 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer 

Time Item Officer 

7:00-7:05 Welcome Rachael 

7:05-7:10 May meeting minutes Karen  

7:10-7:20 May Financial’s Jerry 

June Financial’s Jerry 

7:20-7:30 Trailers and common violations 

7:30-7:40 Open Discussion 

Meeting Adjourned  

Next meeting to be held Sept 5th, 2023

The bi-monthly meeting of the Millstone Village HOA was held July 3, 2023 at Dupont Public Library, the meeting was called to order at 7:00 by Rachael.

Attendees: Pres. Rachael Caldwell. VP, Lee Keefer, Treas. Jerry Vandeveer, Secy, Karen Allen and 5 Millstone residents.

The minutes for the May 15th meeting were read by Secy, Karen Allen.  Approved by Lee and seconded by Jerry.

Treas, Jerry Vandeveer read the Treasurers report.  He reported a beginning balance of

$52, 778.69 as of  May 1st, 2023.  Ending balance of $40,110.65 as of May 31st, 2023.  He also reported the end balance as of June 30th, 2023 as $25, 673.87. The treasurers reports were approved by Rachael and seconded by Karen.

Old Business:  The RipRap project for the Northland Blvd Pond has been completed by B Square.  They also dug up a tree stump left when the willow tree was cut down last year and reseeded the grounds as needed.   (Sidenote: We think they did an excellent job !!)

Update:  The City has made the repairs to the sidewalk by 1016 Oak Bay Run.  However, we are still waiting on them to fix what appears to be a water man break at the intersection of  Oak Bay Run by Silver Springs.  Lee will make another call to the City.

New Business:  a Home Owner received a letter, we explaining how the another resident had sent in a complaint about her trailer being parked over the 8 day allotted time.

Another resident asked about a fishing boat being parked in his driveway 3 days at a time off and on.  We explained the guidelines say 8 days total.

We had a request to clean up weed at the Fox Orchard Cul de Sac.  Rachael will let lawn maintenance company know.

Heartland Sings will once again perform in the Oak Bay Common Area.    This years show will be a variety show on Sat Aug 5, beginning at 6 PM.     We are still working on getting a food truck but can’t promise.   Bring your lawn chairs and/or blanket.    Save the date postcards will be sent out.

We had a complaint about a Church Van being parked on Brittany Place. It doesn’t appear like the owner move it very often.   There is nothing we can do but Rachael will contact our Police liaison, Kevin Peeper.

Approved by board on Sept. 5th, 2023