Millstone will hold a community wide garage sale once again September 4th-6th.
The HOA has a few signs they will put out , you are welcome to put out your own signs , we just ask you pick them up when the sale is over.
September bi monthly meeting to be held Tuesday September 2nd at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
September Meeting Agenda
September 2nd , 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Austin Waikel – Treasurer/ Secretary
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 July Financials Austin
7:10-7:15 August Financials Austin
7:15-7:20 Old Business
7:20—7:30 New Business
7:30-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be the annual meeting held in November 5th, 2025
MVCA September Meeting Minutes
Meeting was held at DuPont library on Sept 2nd, 2025 and was called to order by Rachael at 7:00 pm.
Attendees: Rachael Caldwell, Lee Keefer, and 5 residents
Rachael read the minutes of the July 2025 meeting. Lee made the motion to approve and Rachael seconded.
Rachael read the financial report which showed a beginning balance on 7.1.2025 of $58,987.76 and a closing balance on 7.31.2025 of $47,801.19 and a closing balance on 8.29.2025 of $39,772.84. Lee made the motion to approve and Rachael seconded.
Presented that there are now 6 2025 dues still owing. Discussed dogs being walked off leash as well as picking up after dogs. Will refer residents to Animal Care and Control.
Joel no longer serving on the board, made a motion to add board members, Aliyah Cervantes and John Mills.
At 7:45 pm, Rachael motioned to adjourn the annual meeting.
July bi monthly meeting to be held Tuesday July 1st at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
July Meeting Agenda
July 1st, 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 May Financials Austin
7:10-7:15 June Financials Austin
7:15-7:20 Old Business
7:20—7:30 New Business
7:30-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be September 2nd, 2025
MVCA July 2025 Minutes
Meeting was held at DuPont library on July 1st ,2025 and was called to order by Rachael at 7:02pm.
Attendees: Rachael Caldwell, Lee Keefer, Austin Waikel and two residents.
Rachael read May meeting minutes out loud, Rachael made a motion to approve, Lee second. Minutes were approved.
Austin read the May and June financial reports which showed a beginning balance on 5.1.25 of $70,369.53, a closing balance on 5.30.25 of $65,469.84, and a closing balance of $59,252.42 on 6.30.25. Lee made a motion to approve both financial reports and Rachael second. Both May and June financials were approved.
On old business, Rachel gave an update on the HOA fees due: 6 small claims for 2025 annual dues outstanding.
Also, old business, we discussed ramps for parks. Both quotes we receieved for new rubber mulch at 1 park included installing the ramps for free if we purchased them prior to install of mulch. Made a motion to approve B Squared to complete park project. Briefly discussed the need to investigate signage – “not responsible for accidents” and/or “play at own risk” and/or “dawn to dusk”.
Reviewed a homeowner’s request for a fence, made a motion to approve their plans.
Still waiting on Crazy Pinz to contact us again regarding pond drainage.
Austin made a motion to adjourn at 7:58pm, Lee seconded. Meeting was adjourned.
May bi monthly meeting to be held Monday May 5th at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
May Meeting Agenda
May 5th, 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 March Financials Austin
7:10-7:15 April Financials Austin
7:15-7:20 Old Business
7:20-7:25 New Business?
7:25-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be TBD July 2025
MVCA May 2025 Minutes
Meeting was held at DuPont library on May 5,2025 and was called to order by Rachael at 7:08pm.
Attendees: Rachael Caldwell, Lee Keefer, and Austin Waikel.
March minutes were read, approved by Lee, seconded by Austin.
Austin read the March and April financial reports which showed a beginning balance on 3.1.25 of $73,762.04, a closing balance on 3.31.25 of $73,109.41, and a closing balance of $70,369.53 on 4.30.25. Rachael approved and Lee seconded.
On old business, Rachel gave an update on the HOA fees due: 8 liens were still outstanding.
Rachael made a motion to adjourn at 7:25pm, Austin seconded.
Minutes approved July 1st, 2025
Millstone Village holds two garage sales every year the weekends after Memorial Day and weekend after Labor Day.
This year they will be May 29th-31st and again September 4th-6th.
The HOA has a few signs they will put out , you are welcome to put out your own signs , we just ask you pick them up when the sale is over.
The January Millstone Village Association Meeting will be held at the Dupont Library on March 17th @ 7pm.
536 E Dupont Rd, Fort Wayne, IN 46825
Millstone Village Community Association, INC. www.millstonevillagehoa.com
March Meeting Agenda
March 17th , 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 January Financials Austin
7:10-7:15 February Financials Austin
7:15-7:20 Old Business
7:20—7:25 New Business
7:25-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be TBD May 2025
MVCA March 2025 Minutes
Meeting was held at DuPont library on March 17,2025 and was called to order by Rachael at 7:06pm.
Attendees: Rachael Caldwell, Joel Targgart, and Austin Waikel.
Austin read the January and February financial reports which showed a beginning balance on 1-1-25 of $57,129.23, a closing balance on 1-31-25 of $70,798.54, and a closing balance of $$73,762.04 on 2-28-25. Rachal approved and Joel seconded.
On old business, Rachel gave an update on the HOA fees due: 13 liens were filed, then three paid so ten still owe.
For new business, we discussed a request about the parks being handicap accessible and agreed to ask the attorney for guidance. Then discussed mulching the park off Polo Run and agreed to get a rubber mulch quote which would be a higher cost, but it would be permanent mulch. Also discussed an idea of a bench in the woods and maintenance of light posts that are damaged.
Joel made a motion to adjourn at 8:14pm, Rachael seconded.
The January Millstone Village Association Meeting will be held at the Dupont Library on January 14th @ 7pm.
536 E Dupont Rd, Fort Wayne, IN 46825
NO OFFICIAL MEETING – ONLY TWO BOARD MEMBERS PRESENT – NO RESIDENTS PRESENT
A bright blue postcard invoice was mailed out on November 15th, 2o24 regarding the 2025 annual dues.
The dues remain the same – $156. Checks and money ordered can be mailed to 1132 Oak Bay Run, Fort Wayne, IN 46825.
This address is a mailbox so it must be mailed, it cannot be dropped off.
Please do not send your mail requiring a signature because it is a mailbox – not a residence. Your mail will be returned to you if you send it requiring a signature.
The Annual Millstone Village Community Association meeting will be held at the Dupont Library on TUESDAY, NOVEMBER 12th, 2024 at 6pm until 7pm. Please note the time change of 6pm and limited until 7pm due to the library’s schedule.
Due’s invoices will be mail after the November 12th meeting, the 2025 annual dues will be due by January 1st, 2025.
Millstone Village Community Association, INC.
Annual Meeting AGENDA
November 12th, 2024
6:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Joel Targgart– Secretary
Time Item Officer
6:00-6:05 Welcome Rachael
6:05-6:15 November 2023 Minutes Rachael
September 2024 Minute. Joel
6:15-6:30. September Financials Austin
October Financials Austin
2025 Budget Rachael
6:30 -6:45. Elect of board members / proposed budget / dues increase vote.
(No need for 2025 dues increase)
6:45 – 7:00. Open Discussion/Wrap up
7:00 Adjournment
The annual meeting of the Millstone Village HOA was held at Dupont Library on November 19, 2023. The meeting was called to order at 7:00 by Lee Keefer.
Attendees: Pres, Rachael Caldwell, VP – Lee Keefer, Secretary- Karen Allen and 3 Millstone residents.
The minutes for the Nov, 2022 meeting were read by Rachael. The minutes were approved by Lee And seconded by Karen.
The minutes for the Sept, 2023 meeting were read by Karen. Approved and seconded by Lee and Rachael respectively.
The Treasurer’s report was read by Rachael. Beginning balance of $ 20,478.31 on 9.1.23 ending balance of $ 16,827.21 on 9.29.23. The ending balance was $14.338.15 on 10.31.23. The report was approved and seconded by Lee and Karen.
New Business: Rachael reported that the annual Millstone dues postcards have been printed and mailed. Dues remain the same at $156 per home.
There was a traffic accident where another truck ended up the pond at the Northland entrance. Rachael successfully got us a check from State Farm to cover the damages $3200. The damage to the new rip rap has been repaired by Square D.
The City has agreed to install a guard rail which will be placed between the 2 handicap sidewalks at that entrance.
A ballot was passed out to elect officers for the 2024 Board. There were no nominations for new members. All existing members agreed to accept another term. On the same ballot was a vote to NOT raise our annual dues and they would remain $156 per home. The votes were tallied. Board members re-elected and dues remain for 2024.
It was reported that the edging is rotting on the Medallion Park common area. The original company who installed the edging gave us a quote which seems unreasonable. Rachael is going to obtain a price to fix the edging, adding mulch and possibly install a new sit and spin. We will remove the exposed rebar soon get a lead time for fixing the edging in the Spring.
A discussion began again about rip rap on the Wallen Rd entrance pond. Lee suggested in the Sept meeting that the Wallen Rd ditch problems needs to be resolved first. He will reach out to Pat Jolly. The ditch is in the right of way so it is the City’s responsibility to fix the problem.
Another discussion was addressed about replacing the waterproof box for the Wallen pump. Lee will reach out to Lan Con about an estimate.
A suggestion was made to have a listing and a map of the Spring and Fall Garage Sales. We will try to come up w a plan to get the word out. Karen agreed to look into that.
Lee made a motion to adjourn the meeting at 7:55. Karen seconded. Meeting adjourned.
Respectfully Submitted
Secy – Karen Allen
The bi monthly meeting will be held of Tuesday, September 17th, 7pm @ the Allen County Library on Dupont Road.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
Sept Meeting Agenda
Sept 17th , 2024
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 July meeting minutes Joel
7:10-7:15 July Financials Austin
7:15-7:20 August Financials Austin
7:20-7:25 Old Business
7:25– 7:30 New business
7:30-7:40 Open Discussion
7:45 Meeting Adjourned
Next meeting to be held will be the annual meeting held in November 12th, 2024 @ dupont library at 6pm – 7pm
MVCA September 2024 Minutes
Meeting was held at DuPont Library on September 17th and was called to order by Rachael at 7:01pm.
Attendees: Rachael Caldwell, Lee Keefer, Austin Waikel, and Joel Targgart.
Joel read the minutes of the July meeting. Lee made the motion to approve and Austin seconded.
Austin read the financial report which showed a beginning account balance on 7-1-24 of $35,128.65 and a closing balance on 7-31-24 of $31,324.59, and a closing balance on 8-33-24 of $27,976.74. Rachael made a motion to approve and Lee seconded.
Rachael reviewed the outstanding dues report. Six dues are still owed in full, one has been partially paid.
New item of business brought up by Rachael: snow bids. Board members agreed to reach out to any contacts we know in the business. Goal would be to have a per-hour cleanup bid, with a salt per-ton per our request bid. We would request references and to be properly insured and bonded.
Rachael made a motion to adjourn the meeting at 7:34pm, Lee seconded. Meeting Adjourned.
Minutes submitted by Joel