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Great American Clean Up

This year’s Great American Cleanup™ is on Saturday, May 4, 2019.

There will be a dumpster located on Oak Bay Run, once it is full do not add to it or leave items outside of the dumpster.

We would like to get volunteers to help clean up the trash in the woods, parks, cleaning up the trails and common grounds. Please email millstonevillagehoa@gmail.com if interested.

The dumpster will be dropped of around 8am and picked up sometime around 2pm. The dumpster will be on Oak Bay Run near the pond.

NEIGHBORHOOD CLEANUP PROGRAM RULES:

Materials that cannot be put into the container/truck include:

Anti-freeze Chemicals

Tires

Appliance with Freon

Fire Extinguishers

Used Oil

Asphalt

Fluorescent Bulbs

Concrete

Auto Fluids

Freon Refrigerant

Leaves

Auto Parts

Hazardous Waste Liquids

Electronics

Paint

Explosives

Mercury

Pesticides

Compressed Gas

Lead

Acid Batteries

Herbicides

Radioactive Materials

Special Waste

Fertilizers

Do Not Overfill the container. Debris must not hang over the sides or stick up higher than the sides of the container, and the door must be able to close.

The clean up/dumpster program is offered to communities in Fort Wayne for free, PLEASE DO NOT put items in the dumpster that are on this list, otherwise we may not be able to continue doing this program with the City of Fort Wayne.

GARAGE SALE

The following are dates for our garage sales this year, we will once again be collaborating with Hearthstone to run an ad for the garage sales:
May 30th, 31st, and June 1st
September 5th, 6th, and 7th

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Association meeting – March 12th, 2019

Millstone Village Community Association, INC.

Meeting AGENDA

March 12th, 2019

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              January Minutes                              Rachael

7:10-7:20                                              January and February

Treasurer’s Report                          Rachael

7:20-7:30                                              New Business

                                                                Garage Sale                                        Ann

Great American Clean Up             Rachael

Trees                                                     Rachael

7:30 – 7:40                                           Open Discussion

7:40                                                        Adjournment for Residents

NEXT MEETING – May 14th , 2018@ 7:00PM

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

March 12th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

March 12th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary.

Meeting Minutes

Reviewed minutes for January meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $55,982.02 as of January 31st, 2019 and reported a balance of $56,399.87 as of February  28th, 2019.

New Business

Discussed Garage sales to be held with Hearthstone on May 30th– June 1st and again on Sept 5th-7th.

Discussed Great American Clean up and dumpster to be held on May 4th.

Discussed trees for common ground area’s and parks.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on May 14th, 2019 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board May 14th, 2019

Association meeting – January 8th, 2019

Millstone Village Community Association, INC.

January Meeting AGENDA

January 8th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:15                                              November Financials                      Kaitlyn

December Financials

7:15-7:25                                              Landscaping / Maintenance        Ann/Rachael

Dues

7:25 – 7:35                                           Open Discussion

Meeting Adjourned

NEXT MEETING – March 12th, 2019 @ 7:00PM

7:40                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

January 8th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

January 8th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary, and two residents.

Treasurer’s Report

Reported a balance of $25,288.67 as of November 30th, 2018 and reported a balance of $52,742.26 as of December 31st, 2018.

New Business

Discussed landscaping and maintenance plan for spring 2019.

Approval was made to purchase and place new boulders for Northland Blvd entrance.

Approval was made for amount of $500 for Turf Integrity to trim trees and overgrowth near walkway area close to Wallen Road entrance.

Approval was made to remain with Aquatic Management, signing new contract.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:40 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on March 12th, 2019 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by:  Board 3-12-19

ANNUAL MEETING – Tuesday, November 13th, 2018

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 13th, 2018

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                            Ann

7:05-7:15                                              November 2017 Minutes              Rachael

September 2018 Minutes             Rachael

7:15-7:25                                              Sept. & Oct. Treasurer’s Report                   Zach

2019 Budget                                         Zach

7:25 – 7:35                                           Open Discussion

7:35                                                        Elect of board members followed by Adjournment for Residents

NEXT MEETING – January 8th, 2019 @ 7:00PM

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

2017 Annual Meeting Minutes

November 14th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on November 14th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and four residents.

Meeting Minutes

Reviewed November 2016 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $12,540.80 as of October 31st, 2017.

Went over budget, went over capital improvements.

Open Discussion

Trail has hanging branches. All American Clean up.

One Architectural request from resident present.

Reports of someone driving thru yards.

Report of landscape light out at Lima entrance.

Votes counted – same board members remain for 2018.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board 11-13-2018

Association Meeting – September 11th, 2018

Millstone Village Community Association, INC.

Meeting AGENDA

September 11th, 2018

7:00PM

 

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         July Minutes                                   Rachael

7:10-7:20                                         July and August  Financials          Zach

Treasurer’s Report                        Zach

7:20-7:30                                         New Business

                                                          Newsletter                                      Ann

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

Millstone Village Meeting

Meeting Minutes

September 11th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on

September 11th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and one residents.

Meeting Minutes

Reviewed July minutes, motion to approve was made.

Treasurer’s Report

Reported a balance of $30,675.88 as of July 31st, 2018 and reported a balance of $26,889.89 as of August 31st, 2018.

New Business

Newsletter – 2019 meeting dates, dues, improvements, winter, etc. to be included.

Open Discussion

One resident complaint.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:36 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on November 13th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by:  11-13-2018

Association Meeting – July 10th, 2018

Millstone Village Community Association, INC.

Meeting AGENDA

July 10th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

 

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         May Minutes                                  Rachael

7:10-7:20                                         May and June Financials

Treasurer’s Report                        Zach

7:20-7:30                                         New Business                                                   

Fall garage sale                              Ann

                                                          Architectural requests

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

NEXT MEETING – September 11th , 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

July 10th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:09 p.m., on

July 10th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, Robert Aplin – Attorney and one resident.

Meeting Minutes

Reviewed May minutes.

Treasurer’s Report

Reported a balance of $35,220.32 as of May 31st, 2018 and reported a balance of $32.897.76 as of June 30th, 2018.

New Business

Fall garage sale – Sept 6th, 7th and 8th with Hearthstone.

Architectural request.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:39 PM by Ann Strebig. The next HOA meeting will be held on September 11th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board Sept 11th, 2018

Association Meeting – May 8th, 2018

Millstone Village Community Association, INC.

Meeting AGENDA

May 8th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         March Minutes                              Rachael

7:10-7:20                                         March and April

Treasurer’s Report                        Zach

7:20-7:25                                         New Business                               

7:25-7:30                                         Old Business

7:30 – 7:40                                      Open Discussion

7:40                                                  Adjournment for Residents

NEXT MEETING – July 10th , 2018@ 7:00PM

7:45                                                 Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

May 8th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

May 8th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, Robert Aplin – Attorney and five residents.

Meeting Minutes

Reviewed March minutes.

Treasurer’s Report

Reported a balance of $33,899.71 as of March 31st, 2018 and reported a balance of $34,794.20 as of April 30th, 2018.

New Business

Parks – new equipment.

Signs – for entrances.

Open Discussion

Talked about great American Clean Up and how dumpster was not opened.

There was a damn in the creek near trail holding up water.

A resident presented a letter they received. (not from HOA)

A resident said kids were playing in street.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:14 PM by Ann Strebig. The next meeting will be held on July 10th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 7-10-2018