Millstone Village Community Association, INC.

May Meeting AGENDA

May 11^th , 2021

6:30PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

6:30 Welcome Ann

6:35 March Minutes Rachael

6:40-6:50 January Financial Jerry

February Financial

6:50-7:00 Community Events Ann

7:00-7:15 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – July 13^th , 2021 @ 7:00PM

7:15 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 11^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 6:30 p.m., on May 11^th, 2021 at Dupont Library.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, and 3 resident present

Minutes

Went over March 2021 meeting minutes, motion was made to approve, approved the minutes.

Treasurer’s Report

Reported a balance of $48,677.98 as of March 31^st 2021 and reported a balance of $44.089.37 as of April 30^th 2021.

New Business/ Old Business

We spoke about a possible community event, with Hartland Sings coming to Millstone in August.

Went over how a tree was planted a tree on Fox Orchard island, tree stumps, dead trees, and new trees.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:35PM.

Minutes submitted by: Rachael Caldwell Approved by: Board July 13th

Millstone Village Community Association, INC.

March Meeting AGENDA

March 9th^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 January & February Financial.    Jerry

7:15-7:25 Wallen Fountain.     Ann

7:25-7:30 Wallen Entrance / Lights.    Ann/ Rachael

7:30-7:35 Riprap quotes   Ann/Jerry

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – May 11^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 9^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on March 9^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 resident present

Minutes

Went over January 2021 meeting minutes, motion was made to approve, approved the minutes.

Treasurer’s Report

Reported a balance of $52,557.42 as of January 31^st 2021 and reported a balance of $49,828.93 as of February 28^th 2021.

New Business/ Old Business

Aquatic Management contract to be signed to continue service of pond maintenance.

A pump for the Wallen entrance pond needs replaced.

Wallen entrance lights are still being troubleshooted.

Multiple quotes for rip rap are continuing to be obtained.

Open Discussion

Architectural request form questions, such as when is it necessary. Answer was that anytime you are making a change to the exterior of the home or footprint of the property such as painting, landscape, in ground pool, and fence the form is needed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45PM.

Minutes submitted by: Rachael Caldwell Approved by: Board 5-11-2021

The January association meeting will be held January 12th, 2021, 7PM @ Headwaters Church, 1001 W Wallen Rd, Fort Wayne, IN 46825.

**If you have not paid your $147 annual 2021 dues, you may pay in person at the time above with a check or money order.**

Otherwise please mail your check or money order as soon a possible to:

5651 COVENTRY LANE #226, FORT WAYNE, IN 46804

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Millstone Village Community Association, INC.

January Meeting AGENDA

January 12^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November & December Financials  Jerry

7:15-7:25 Riprap Quote(s)     Ann

7:25-7:30 Wallen (fuse blown)       Ann

7:30-7:35 Landscaping Ann

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – March 9^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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 Millstone Village Meeting

Meeting Minutes

January 12^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on January 12^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 1 resident present

Treasurer’s Report

Reported a balance of $26,638.37 as of November 30th, 2020 and reported a balance of $60,420.99 as of December 31^st, 2020.

New Business/ Old Business

Rip Rap – we have two quotes but want one more before making a decision.

Wallen Road Entrance has a electrical issue, must wait til spring to have electrician look at it.

Couple lights outs, will have electrician work on that in spring.

Landscaping, a bush on Medallion is a hazard, needed removed, Jerry will get a quote.

Still need a tree for island on Fox Orchard this spring.

Open Discussion

Wood and Vinyl fencing allowed, no chain link fencing is allowed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48PM.

Minutes submitted by: Rachael Caldwell        Approved by:  Board 3-9-2021

 

 

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 10^th, 2020

7:00PM

 Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November 2019 Minutes   Rachael

March 2019 Minutes   Rachael

7:15-7:25 October. Treasurer’s Report Jerry

2021 Budget    Jerry

7:25 – 7:35 Open Discussion

7:35 Elect of board members / proposed budget vote followed by adjournment for residents.

NEXT MEETING – January 12^th, 2021 @ 7:00PM

 

7:40 Executive Session (Board Members)

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Millstone Village Meeting

2019 Annual Meeting Minutes

November 19^th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:03 p.m., on November 19th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Katilyn Targgart – Treasurer, Rachael Caldwell – Secretary, and three residents.

Meeting Minutes

Reviewed November 2018 and September 2019 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $22,519.05 as of September 30^th 2019 and a balance of $15,610.91 as of October 31^st, 2019.

Went over budget, went over capital improvements, expected income of $56,007.

Open Discussion

Architectural request – flagpole

Votes counted – Ann Strebig, Ado Kantaeivc, Rachael Caldwell to remain board members, Jerry Vandeveer to join the board.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell        Approved by: Board, November 10th 2020