Author Archives: soccerfoot14hotmail-com
Association meeting – March 14th, 2017
*THERE WAS NO FEBRUARY MEETING HELD*
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
March 14th, 2017
7:00PM
Board Members
Ann Strebig – President, Alaga Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/a
Time Item Officer
7:00-7:05 Welcome Ann
7:05-7:10 January meeting minutes Rachael
7:10-7:20 January & February Zach
Treasurer’s Report
7:20-7:30 New Business
- Bill approvals June/Zach
- Fence Quote (R&C) Rachael
7:30– 7:45 Open Discussion
Adjournment for Residents
NEXT MEETING – April 11th, 2017 @ 7pm
7:45 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
March 14th, 2017
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on March 14th, 2017, at Wallen Baptist Church by Ann Strebig.
Present
Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, and five residents
Meeting Minutes
Reviewed January and February minutes. Motion to approve was made and accepted.
Treasurer’s Report
Rachael presented the financials for January and February, reporting a balance of $43,648.67 on January 31st, 2017 and a balance of $45,036.62 on February 28th, 2017.
New Business
Reviewed quote from R&C Fence for fence near/between two ponds. Total was $1,250.00. A motion to approve the fence quote was made, quote was approved. Rachael is to contact R&C Fence and get contract signed.
Resident had architectural request for a deck to be built. Board reviewed the request and approved.
Open Discussion
Resident expressed concerns about trees in common ground and prior storm damage. Let him know the board has been working with Rescue Lawn to get areas cleaned up.
Resident had questions regarding sheds. Response was sheds are not permitted. Also resident expressed concern about chicken coop in addition. It has since been investigated and the chicken coop is on a property adjacent to Millstone Village.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on April 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board on 5/09/2017
Association meeting – January 10th, 2017
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
January 10th, 2017
7:00PM
Board Members
Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/Maintenance
Time Item Officer
7:00-7:05 Welcome Ann
7:05-7:10 2017 Dues Ann
(Refer residents here regarding dues to
MVCA Attorney, Robert Aplin)
7:10-7:20 Treasurer’s Report Zach/June
7:20-7:40 New Business
- Bill approvals Rachael/June
- Welcome Packets Amber
Old Business
- Fence near pond Rachael
- Signs/Benches Ann/Rachael
7:40– 7:45 Open Discussion
Adjournment for Residents
NEXT MEETING – February 14th, 2017 @ 7pm
7:45 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
January 10th, 2017
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on January 10th, 2017, at Wallen Baptist Church by Ann Strebig.
Present
Ann Strebig – President, Alag Kantarevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, June Ball – Accountant, and three residents
Treasurer’s Report
June presented the financials for Nov-Dec, reporting a balance of $48,638.72 on December 31st, 2016. Two outstanding check to Harlow and Leeper’s Lawn Service comes to $7,746.00.
New Business
Approved bills to Bluehost, AEP, Rescue Lawn, Cincinnati Insurance, and June Ball to combined amount of $1,806.77.
Resident Amber Harris spoke about the welcome packet that will be given out to new homeowners.
Old Business
Fence/Pond area – Fence will be replaced in spring.
Spoke about if signs for the entrances or new benches would be feasible.
Open Discussion
A Resident mentions snow removal and asked if salt was an option – board responded we would be quoting the cost of salt.
A Resident spoke of sheds, board responded sheds are not permitted in Millstone unless it is an attached dwelling likewise the current houses siding and roof. An architectural request would be needed.
A Resident spoke about volunteering and helping with maintenance.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on February 14th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board March 14, 2017
Christmas Lights & Decorations. Trash can storage.
The deadline for removal of Christmas lights and decoration has past per the covenants for Millstone Village. While we understand we have had cold weather and high winds, we ask that anyone who still has them visible please remove them as soon as they can please.
Also a friendly reminder per the Fort Wayne City code – trash can and recycling cans are to be stored 10ft from the front of the house, it does not set a good precedent to have trash can and recycling cans visible. We all wish to maintain and increase our home value so please lets keep Millstone Village looking great!
Thank you,
Millstone Village Board
SNOW REMOVAL ~ SALT BARRELS
Update: Snow barrels now have salt in them.
With winter in full swing we would like to REMIND our residents that the snow plow company we use does their best, however when vehicles are parked on the streets it hinders their ability.
Please be considerate of your neighbors and the neighborhood by parking your vehicles on your driveway when snowfall is expected. This will allow the plowers to do a better job and also eliminate possible damage to vehicles by any plow.
Also below is a link in regards to the Fort Wayne salt barrel program. When the city was called the board was told the city is still participating in leaf clean up season and that the salt barrels would be filled the week after Christmas unless they expected a significant amount of snowfall before then, in that case they would fill them sooner.
http://www.cityoffortwayne.org/publicworks/street-department/salt-barrels.html
2017 DUES NOTICE
2017 Annual Dues Notices will be mailed out Thursday – November 17th, 2016
2017 dues are due by January 1st 2017. You will receive ONE postcard on BLUE paper like the one below.
There also will be signs posted for reminders at both entrances of Millstone Village Community.
ANNUAL Association Meeting November 15th, 2016
Millstone Village Community Association, INC.
Annual Meeting AGENDA
November 15th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:15 Oct 2016 Minutes/Nov 2015 Minutes Rachael
7:15-7:25 Treasurer’s Report/2016 Budget Christina
7:25-7:30 New Business
1. Architectural Requests
7:30 – 7:45 Open Discussion
7:45 Elect of board members followed by Adjournment for
Residents.
NEXT MEETING – January 10th, 2017@ 7:00PM
7:55 Executive Session (Board Members)
Halloween / Trick or Treaters
Parents: if your children will be going trick or treating without you please emphasis the importance of safety to your children. Here are some tips to keep children safe in our community.
- Stay in a group and communicate where they will be going.
- Agree on a specific time when they should return home.
- Only go to houses that have lights on.
- Carry a cellphone for quick communication.
- Remain on well-lit streets and always use the sidewalk.
- Don’t assume the right of way, look both ways and be cautious if you must cross the street.
MOST IMPORTANTLY ~ there have been reports of suspicious vehicles in the area offering rides to children, tell your children it is never acceptable to get in a vehicle with a stranger no matter what.
Law enforcement authorities should be notified immediately of any suspicious or unlawful activity!
Leaf Pick-Up
Leaf pick up will be the weeks of October 24th – 28th and again November 14 – 18th.
An exact day will be posted on www.cityoffortwayne.com/leaves
The website is updated daily.
Please do not sweep your leaves into the street as it may clog the drains if it rains. Also, if you prefer to bag your leaves call 311 to have them pick up within two business days.
Association meeting – October 11th, 2016
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
October 11th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 September Minutes Rachael
7:10-7:15 Treasurer’s Report Christina
7:15-7:25 New Business/Old Business
7:25 – 7:35 Open Discussion
Adjournment for Residents
NEXT MEETING – ANNUAL MEETING NOVEMBER 15th @ 7PM
7:35 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
October 11th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on October 11th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and four residents
Approval of Minutes
Reviewed September meeting minutes, a motion was made to approve, seconded for approval.
Treasurer’s Report
June and Christina presented the financials for September, reporting a balance of $9,002.62 on September 30th.
New Business
Reviewed one architectural request.
Board approved that Rob update/file Millstone Village HOA Business Entity by October 31st.
Open Discussion
Resident mentioned wires showing near pond and also asked about tree removal of dead trees near Wallen Road entrance. Board stated we would consider tree removal next year as sidewalk/pond area repair was top priority this year.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:34 p.m. by Nicole Tribble. The next meeting is the Annual HOA meeting, which will be held on November 15th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board 11/15/2016