The March meeting will be held on Tuesday, March 10th, 2026 @ 7pm, at the Dupont Allen County Library.
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Association Meeting – Tuesday, January 6th, 2026@ 7pm
The January meeting will be held on Tuesday, January 6th, 2026 @ 7pm, at the Dupont Allen County Library.
2026 Non Voluntary Annual Dues
The 2026 annual dues invoice postcards were mailed out on November 7th, 2025.
The dues will remain at the amount of $156 due by January 1st, 2026.
Do not send certified requiring a signature as it will not be received.
Annual Millstone Village Association Meeting – Wednesday, November 5th, 2025
The Annual Millstone Village Community Association meeting will be held at the Dupont Library on Wednesday, NOVEMBER 5th, 2025 at 7pm until 8pm.
Millstone Village Community Association, INC.
Annual Meeting Agenda
November 5th, 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer/Secretary, Aliyah Cervantes, John Mills
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:15 November 2024 Minutes Rachael
September 2025 Minute. Rachael
7:15-7:30 September Financials Austin
October Financials Austin
2026 Budget Rachael
7:30-7:35 Old Business
Trail maintenance
7:35- 7:40 New Business
Island with weeds
7:40 -7:45. Elect of board members / proposed budget / dues increase vote.
(Not necessary for 2026 dues increases, dues cards being printed.)
7:45 – 8:00. Open Discussion/Wrap up
8:00 Adjournment
Next meeting will be held in January 2026 TBD
Fall garage sale – September 4th-6th
Millstone will hold a community wide garage sale once again September 4th-6th.
The HOA has a few signs they will put out , you are welcome to put out your own signs , we just ask you pick them up when the sale is over.
Association Meeting – Tuesday, September 2nd, 2025 @ 7pm
September bi monthly meeting to be held Tuesday September 2nd at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
September Meeting Agenda
September 2nd , 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Austin Waikel – Treasurer/ Secretary
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 July Financials Austin
7:10-7:15 August Financials Austin
7:15-7:20 Old Business
- 2025 dues update (small claims outstanding)
7:20—7:30 New Business
- Unapproved structures with metal roof
7:30-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be the annual meeting held in November 5th, 2025
MVCA September Meeting Minutes
Meeting was held at DuPont library on Sept 2nd, 2025 and was called to order by Rachael at 7:00 pm.
Attendees: Rachael Caldwell, Lee Keefer, and 5 residents
Rachael read the minutes of the July 2025 meeting. Lee made the motion to approve and Rachael seconded.
Rachael read the financial report which showed a beginning balance on 7.1.2025 of $58,987.76 and a closing balance on 7.31.2025 of $47,801.19 and a closing balance on 8.29.2025 of $39,772.84. Lee made the motion to approve and Rachael seconded.
Presented that there are now 6 2025 dues still owing. Discussed dogs being walked off leash as well as picking up after dogs. Will refer residents to Animal Care and Control.
Joel no longer serving on the board, made a motion to add board members, Aliyah Cervantes and John Mills.
At 7:45 pm, Rachael motioned to adjourn the annual meeting.
Association Meeting – Tuesday, July 1st, 2025 @ 7pm
July bi monthly meeting to be held Tuesday July 1st at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
July Meeting Agenda
July 1st, 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 May Financials Austin
7:10-7:15 June Financials Austin
7:15-7:20 Old Business
- 2025 dues update (6 liens / small claims outstanding)
7:20—7:30 New Business
7:30-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be September 2nd, 2025
MVCA July 2025 Minutes
Meeting was held at DuPont library on July 1st ,2025 and was called to order by Rachael at 7:02pm.
Attendees: Rachael Caldwell, Lee Keefer, Austin Waikel and two residents.
Rachael read May meeting minutes out loud, Rachael made a motion to approve, Lee second. Minutes were approved.
Austin read the May and June financial reports which showed a beginning balance on 5.1.25 of $70,369.53, a closing balance on 5.30.25 of $65,469.84, and a closing balance of $59,252.42 on 6.30.25. Lee made a motion to approve both financial reports and Rachael second. Both May and June financials were approved.
On old business, Rachel gave an update on the HOA fees due: 6 small claims for 2025 annual dues outstanding.
Also, old business, we discussed ramps for parks. Both quotes we receieved for new rubber mulch at 1 park included installing the ramps for free if we purchased them prior to install of mulch. Made a motion to approve B Squared to complete park project. Briefly discussed the need to investigate signage – “not responsible for accidents” and/or “play at own risk” and/or “dawn to dusk”.
Reviewed a homeowner’s request for a fence, made a motion to approve their plans.
Still waiting on Crazy Pinz to contact us again regarding pond drainage.
Austin made a motion to adjourn at 7:58pm, Lee seconded. Meeting was adjourned.
Association Meeting – Monday , May 5th, 2025 @ 7pm
May bi monthly meeting to be held Monday May 5th at 7pm at the Dupont Allen County Library.
Millstone Village Community Association, INC. www.millstonevillagehoa.com
May Meeting Agenda
May 5th, 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 March Financials Austin
7:10-7:15 April Financials Austin
7:15-7:20 Old Business
- 2025 dues/ lien update
- Handicap Park Ramp update
7:20-7:25 New Business?
7:25-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be TBD July 2025
MVCA May 2025 Minutes
Meeting was held at DuPont library on May 5,2025 and was called to order by Rachael at 7:08pm.
Attendees: Rachael Caldwell, Lee Keefer, and Austin Waikel.
March minutes were read, approved by Lee, seconded by Austin.
Austin read the March and April financial reports which showed a beginning balance on 3.1.25 of $73,762.04, a closing balance on 3.31.25 of $73,109.41, and a closing balance of $70,369.53 on 4.30.25. Rachael approved and Lee seconded.
On old business, Rachel gave an update on the HOA fees due: 8 liens were still outstanding.
Rachael made a motion to adjourn at 7:25pm, Austin seconded.
Minutes approved July 1st, 2025
Garage Sale – May 29th-31st
Millstone Village holds two garage sales every year the weekends after Memorial Day and weekend after Labor Day.
This year they will be May 29th-31st and again September 4th-6th.
The HOA has a few signs they will put out , you are welcome to put out your own signs , we just ask you pick them up when the sale is over.
Association Meeting – Monday , March 17th, 2025 @ 7pm
The January Millstone Village Association Meeting will be held at the Dupont Library on March 17th @ 7pm.
536 E Dupont Rd, Fort Wayne, IN 46825
Millstone Village Community Association, INC. www.millstonevillagehoa.com
March Meeting Agenda
March 17th , 2025
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Joel Tarrgart – Secretary, Austin Waikel – Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 January Financials Austin
7:10-7:15 February Financials Austin
7:15-7:20 Old Business
- 2025 dues/ lien update
7:20—7:25 New Business
- Park Handicap Accessible?
7:25-7:40 Open Discussion
7:40 Meeting Adjourned
Next meeting to be held will be TBD May 2025
MVCA March 2025 Minutes
Meeting was held at DuPont library on March 17,2025 and was called to order by Rachael at 7:06pm.
Attendees: Rachael Caldwell, Joel Targgart, and Austin Waikel.
Austin read the January and February financial reports which showed a beginning balance on 1-1-25 of $57,129.23, a closing balance on 1-31-25 of $70,798.54, and a closing balance of $$73,762.04 on 2-28-25. Rachal approved and Joel seconded.
On old business, Rachel gave an update on the HOA fees due: 13 liens were filed, then three paid so ten still owe.
For new business, we discussed a request about the parks being handicap accessible and agreed to ask the attorney for guidance. Then discussed mulching the park off Polo Run and agreed to get a rubber mulch quote which would be a higher cost, but it would be permanent mulch. Also discussed an idea of a bench in the woods and maintenance of light posts that are damaged.
Joel made a motion to adjourn at 8:14pm, Rachael seconded.