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Association meeting – March 14th, 2017

*THERE WAS NO FEBRUARY MEETING HELD*

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

March 14th, 2017            

7:00PM

Board Members

Ann Strebig – President, Alaga Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/a

Time                                        Item                                        Officer

7:00-7:05                                  Welcome                                             Ann

7:05-7:10                                  January meeting minutes             Rachael

7:10-7:20                                  January & February                         Zach

Treasurer’s Report

7:20-7:30                                   New Business

  1. Bill approvals                                                                              June/Zach
  2. Fence Quote (R&C)                                                                    Rachael

7:30– 7:45                                Open Discussion

Adjournment for Residents

NEXT MEETING – April 11th, 2017 @ 7pm

7:45                                            Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

March 14th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on March 14th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, and five residents

Meeting Minutes

Reviewed January and February minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael presented the financials for January and February, reporting a balance of $43,648.67 on January 31st, 2017 and a balance of $45,036.62 on February 28th, 2017.

New Business

Reviewed quote from R&C Fence for fence near/between two ponds. Total was $1,250.00. A motion to approve the fence quote was made, quote was approved. Rachael is to contact R&C Fence and get contract signed.

Resident had architectural request for a deck to be built. Board reviewed the request and approved.

Open Discussion

Resident expressed concerns about trees in common ground and prior storm damage. Let him know the board has been working with Rescue Lawn to get areas cleaned up.

Resident had questions regarding sheds. Response was sheds are not permitted. Also resident expressed concern about chicken coop in addition. It has since been investigated and the chicken coop is on a property adjacent to Millstone Village.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on April 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                   Approved by: Board on 5/09/2017

 

 

 

Association meeting – January 10th, 2017

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

January 10th, 2017           

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/Maintenance

 

Time                                        Item                                        Officer

7:00-7:05                                   Welcome                                             Ann

7:05-7:10                                    2017 Dues                                           Ann

(Refer residents here regarding dues to

MVCA Attorney, Robert Aplin) 

7:10-7:20                                   Treasurer’s Report                          Zach/June

7:20-7:40                                   New Business

  1. Bill approvals                                                                             Rachael/June
  2. Welcome Packets                                                                       Amber

Old Business

  1. Fence near pond                                                                        Rachael
  2. Signs/Benches                                                                           Ann/Rachael

 

7:40– 7:45                                   Open Discussion

Adjournment for Residents

NEXT MEETING – February 14th, 2017 @ 7pm

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

January 10th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on January 10th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Alag Kantarevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, June Ball – Accountant, and three residents

Treasurer’s Report

June presented the financials for Nov-Dec, reporting a balance of $48,638.72 on December 31st, 2016. Two outstanding check to Harlow and Leeper’s Lawn Service comes to $7,746.00.

New Business

Approved bills to Bluehost, AEP, Rescue Lawn, Cincinnati Insurance, and June Ball to combined amount of $1,806.77.

Resident Amber Harris spoke about the welcome packet that will be given out to new homeowners.

Old Business

Fence/Pond area – Fence will be replaced in spring.

Spoke about if signs for the entrances or new benches would be feasible.

Open Discussion

A Resident mentions snow removal and asked if salt was an option – board responded we would be quoting the cost of salt.

A Resident spoke of sheds, board responded sheds are not permitted in Millstone unless it is an attached dwelling likewise the current houses siding and roof. An architectural request would be needed.

A Resident spoke about volunteering and helping with maintenance.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on February 14th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                        Approved by: Board March 14, 2017

Christmas Lights & Decorations. Trash can storage.

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The deadline for removal of Christmas lights and decoration has past per the covenants for Millstone Village. While we understand we have had cold weather and high winds, we ask that anyone who still has them visible please remove them as soon as they can please.

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Also a friendly reminder per the Fort Wayne City code – trash can and recycling cans are to be stored 10ft from the front of the house, it does not set a good precedent to have trash can and recycling cans visible. We all wish to maintain and increase our home value so please lets keep Millstone Village looking great!

Thank you,

Millstone Village Board

SNOW REMOVAL ~ SALT BARRELS

Update: Snow barrels now have salt in them.

With winter in full swing we would like to REMIND our residents that the snow plow company we use does their best, however when vehicles are parked on the streets it hinders their ability.

Please be considerate of your neighbors and the neighborhood by parking your vehicles on your driveway when snowfall is expected. This will allow the plowers to do a better job and also eliminate possible damage to vehicles by any plow.

Also below is a link in regards to the Fort Wayne salt barrel program. When the city was called the board was told the city is still participating in leaf clean up season and that the salt barrels would be filled the week after Christmas unless they expected a significant amount of snowfall before then, in that case they would fill them sooner.

http://www.cityoffortwayne.org/publicworks/street-department/salt-barrels.html

2017 DUES NOTICE

2017 Annual Dues Notices will be mailed out Thursday – November 17th, 2016

2017 dues are due by January 1st 2017. You will receive ONE postcard on BLUE paper like the one below.

There also will be signs posted for reminders at both entrances of Millstone Village Community.

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ANNUAL Association Meeting November 15th, 2016

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 15th, 2016     

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                 Welcome                                             Nicole

 

7:05-7:15                                  Oct 2016 Minutes/Nov 2015 Minutes               Rachael

 

 

7:15-7:25                                   Treasurer’s Report/2016 Budget                          Christina

 

 

7:25-7:30                                    New Business

1. Architectural Requests

7:30 – 7:45                                   Open Discussion

7:45                                                Elect of board members followed by Adjournment for

Residents.

                                                    NEXT MEETING – January 10th, 2017@ 7:00PM

7:55                                                  Executive Session (Board Members)

 

Halloween / Trick or Treaters

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Parents: if your children will be going trick or treating without you please emphasis the importance of safety to your children. Here are some tips to keep children safe in our community.

  • Stay in a group and communicate where they will be going.
  • Agree on a specific time when they should return home.
  • Only go to houses that have lights on.
  • Carry a cellphone for quick communication.
  • Remain on well-lit streets and always use the sidewalk.
  • Don’t assume the right of way, look both ways and be cautious if you must cross the street.

MOST IMPORTANTLY ~ there have been reports of suspicious vehicles in the area offering rides to children, tell your children it is never acceptable to get in a vehicle with a stranger no matter what. 

Law enforcement authorities should be notified immediately of any suspicious or unlawful activity!

 

 

Leaf Pick-Up

2016 leaf pick up

Leaf pick up will be the weeks of October 24th – 28th and again November 14 – 18th.

An exact day will be posted on www.cityoffortwayne.com/leaves

The website is updated daily.

Please do not sweep your leaves into the street as it may clog the drains if it rains. Also, if you prefer to bag your leaves call 311 to have them pick up within two business days.

Association meeting – October 11th, 2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

October 11th, 2016        

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              September Minutes                       Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:25                                              New Business/Old Business

7:25 – 7:35                                          Open Discussion

Adjournment for Residents

NEXT MEETING – ANNUAL MEETING NOVEMBER 15th @ 7PM 

7:35                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

October 11th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on October 11th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and four residents

Approval of Minutes

Reviewed September meeting minutes, a motion was made to approve, seconded for approval.

Treasurer’s Report

June and Christina presented the financials for September, reporting a balance of $9,002.62 on September 30th.

New Business

Reviewed one architectural request.

Board approved that Rob update/file Millstone Village HOA Business Entity by October 31st.

Open Discussion

Resident mentioned wires showing near pond and also asked about tree removal of dead trees near Wallen Road entrance. Board stated we would consider tree removal next year as sidewalk/pond area repair was top priority this year.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:34 p.m. by Nicole Tribble. The next meeting is the Annual HOA meeting, which will be held on November 15th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                             Approved by: Board 11/15/2016

Association meeting – September 13th, 2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

September 13th, 2016   

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              August Minutes                                Ann

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:20                                              New Business

Old Business

7:25 – 7:35                                          Open Discussion

Adjournment for Residents

NEXT MEETING – October 11th, 2016 @ 7:00PM 

7:35                                                        Executive Session (Board Members)

 

Millstone Village Meeting

Meeting Minutes

September 13th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on September 13th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rob Aplin – Attorney,  June Ball – Accountant, and three residents

Approval of Minutes

Reviewed August meeting minutes, a motion was made to approve, seconded for approval.

Treasurer’s Report

June and Christina presented the financials for August, reporting a balance of $13,848.52 on August 31st.

New Business

Reviewed two architectural requests.

Old Business

Call Harlow to get update ETA on sidewalk project.

Open Discussion

Heard from resident – they suggested a suggestion box, a reward for nicest looking house, and spotlight for homeowners.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45 p.m. by Nicole Tribble. The next general meeting will be held on October 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                        Approved by: Board 10/11/2016