Millstone Village Community Association, INC.
January Meeting AGENDA
January 11th , 2022
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Jerry Vandeveer– Treasurer/Secretary
Time             Item                                                            Officer
7:00-7:05     Welcome                                                  Rachael

7:05-7:15       November/December Financial         Jerry

7:15-7:20       Open Secretary position                      Rachael

7:20-7:30      Possible visitor, Liaison Officer Kevin Peeper
7:30-7:35      Crazy Pinz Expansion Public Hearing
7:35-7:45       Open Discussion

Meeting Adjourned

NEXT MEETING Scheduled – Monday March 7th, 2022 @ 7:00PM @ Dupont Library

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Millstone Village Meeting 

January 11, 2022 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:05PM, on January 11, 2022 at Dupont Library by Rachael Caldwell. 

Present 

Rachael Caldwell – President, Lee Keefer- Vice President, Jerry Vandeveer – Treasurer, Karen Allen – Secretary, and 1 resident. 

Treasurer’s Report 

Jerry reported a balance of $12,623.10 as of November 30, 2021 and a balance of $60,698.14 as of December 31, 2021. 

Agenda Items 

Resident Karen Allen had interest in vacant position on board, Karen Allen was nominated to join the board and will be the new secretary. 

Officer Kevin Peepers was present and reported to us the popular crimes in our area for concern may be mail theft and vehicle theft. He recommended to not leave valuables in vehicles. 

Open Discussion 

Discussed expansion of Crazy Pinz. There was a scheduled hearing for January 20th and plans would be online January 14th for public viewing. Crazy Pinz has proposed an expansion of 30,000 sq foot. Board and resident spoke about green space, fence, and water runoff.  

Board also discussed the willow tree located at Northland Blvd, Oak Bay entrance close to pipe and bank. Storms cause damage to the tree leading to debris going into the pond occasionally.  

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45pm by Rachael Caldwell 

Minutes submitted by: Rachael Caldwell        Approved by:  Board on 3-7-2022

The Millstone Village Annual meeting will be held at 7pm on November 9, 2021 @ the Allen County Public Library,  536 E Dupont Rd, Fort Wayne, IN 46825

If anyone is interested in joining the board or volunteering please email the board at Millstonevillagehoa@gmail.com

 

Millstone Village Community Association, INC. 

Annual Meeting AGENDA 

November 9th, 2021 

7:00PM 

Board Members 

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary 

Time Item Officer 

7:00-7:05 Welcome   Ann 

7:05-7:15 November 2020 Minutes   Rachael 

                  July 2021 Minutes   Rachael 

7:15-7:25 July, August, Sept., Oct. Treasurer’s Report Jerry 

                   2022 Budget      Jerry  

7:25 – 7:40 Open Discussion 

7:40 Elect of board members / proposed budget / dues increase vote followed by adjournment for residents. 

NEXT MEETING – January 11th, 2022 @ 7:00PM 

7:45 Executive Session (Board Members) 

 

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Millstone Village Meeting 

2020 Annual Meeting Minutes 

November 10th, 2020 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on November 10th, 2020, at Wallen Baptist Church by Ann Strebig. 

Present 

Ann Strebig – President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary, and four residents. 

Meeting Minutes 

Reviewed November 2019 and March 2020 meeting minutes. Motion to approve was made and accepted. 

Treasurer’s Report 

Jerry reported a balance of $24,042.04 as of October 31st 2020.  

Went over 2021 budget with an expected income of $57,853.90.  

Motion to approve treasurer report and budget was made and accepted. 

Open Discussion 

Trees, diseased trees, new trees 

Rip Rap of pond 

Pavilion, trash, increase in fishing, vandalism. 

Elect of Board 

Votes counted – Ann Strebig, Ado Kantaeivc, Jerry Vandeeveer, and Rachael Caldwell to remain board members.  

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:04 p.m.  

Minutes submitted by: Rachael Caldwell        Approved by:  Board 11-9-2021

 

 

The meeting for tonight is canceled due to the library’s rooms are all booked up and the church on Wallen Road has not responded about allowing us to use their facility.

 

If you have any questions or concerns, please email the board at Millstonevillagehoa@gmail.com

 

Thank you

Millstone Village Community Association, INC.

July Meeting AGENDA

July 13^th, 2021

6:45PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

6:45 Welcome                                Ann

6:50 May Minutes                        Rachael

6:50-7:00 May Financial            Jerry

June Financial

7:00 Pond Maintenance

7:05 New Trees

7:10 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – September 14^th , 2021 @ 7:00PM

7:20 Executive Session (Board Members)

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Millstone Village Meeting 

July 13th, 2021 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 6:48 p.m., on July 13th, 2021 at Dupont Library by Ann Strebig. 

Present 

Ann Strebig – President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary, and one resident. 

Meeting Minutes 

Reviewed March 2021 meeting minutes. Motion to approve was made and accepted. 

Treasurer’s Report 

Jerry reported a balance of $41,450.63 as of May 31st 2021 and a balance of $34,562.61 as of June 30th 2021. 

Open Discussion 

Pond maintenance – talked about damn/pipe between two ponds that was repaired. 

Spoke about possibly getting new trees near Wallen road. 

Hartland sings concert coming up. 

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:24 p.m. by Ann Strebig.  

Minutes submitted by: Rachael Caldwell        Approved by:  Board 11-9-2021

 

 

Millstone Village Community Association, INC.

May Meeting AGENDA

May 11^th , 2021

6:30PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

6:30 Welcome Ann

6:35 March Minutes Rachael

6:40-6:50 January Financial Jerry

February Financial

6:50-7:00 Community Events Ann

7:00-7:15 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – July 13^th , 2021 @ 7:00PM

7:15 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 11^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 6:30 p.m., on May 11^th, 2021 at Dupont Library.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, and 3 resident present

Minutes

Went over March 2021 meeting minutes, motion was made to approve, approved the minutes.

Treasurer’s Report

Reported a balance of $48,677.98 as of March 31^st 2021 and reported a balance of $44.089.37 as of April 30^th 2021.

New Business/ Old Business

We spoke about a possible community event, with Hartland Sings coming to Millstone in August.

Went over how a tree was planted a tree on Fox Orchard island, tree stumps, dead trees, and new trees.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:35PM.

Minutes submitted by: Rachael Caldwell Approved by: Board July 13th

Millstone Village Community Association, INC.

March Meeting AGENDA

March 9th^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 January & February Financial.    Jerry

7:15-7:25 Wallen Fountain.     Ann

7:25-7:30 Wallen Entrance / Lights.    Ann/ Rachael

7:30-7:35 Riprap quotes   Ann/Jerry

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – May 11^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 9^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on March 9^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 resident present

Minutes

Went over January 2021 meeting minutes, motion was made to approve, approved the minutes.

Treasurer’s Report

Reported a balance of $52,557.42 as of January 31^st 2021 and reported a balance of $49,828.93 as of February 28^th 2021.

New Business/ Old Business

Aquatic Management contract to be signed to continue service of pond maintenance.

A pump for the Wallen entrance pond needs replaced.

Wallen entrance lights are still being troubleshooted.

Multiple quotes for rip rap are continuing to be obtained.

Open Discussion

Architectural request form questions, such as when is it necessary. Answer was that anytime you are making a change to the exterior of the home or footprint of the property such as painting, landscape, in ground pool, and fence the form is needed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45PM.

Minutes submitted by: Rachael Caldwell Approved by: Board 5-11-2021

The January association meeting will be held January 12th, 2021, 7PM @ Headwaters Church, 1001 W Wallen Rd, Fort Wayne, IN 46825.

**If you have not paid your $147 annual 2021 dues, you may pay in person at the time above with a check or money order.**

Otherwise please mail your check or money order as soon a possible to:

5651 COVENTRY LANE #226, FORT WAYNE, IN 46804

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Millstone Village Community Association, INC.

January Meeting AGENDA

January 12^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November & December Financials  Jerry

7:15-7:25 Riprap Quote(s)     Ann

7:25-7:30 Wallen (fuse blown)       Ann

7:30-7:35 Landscaping Ann

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – March 9^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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 Millstone Village Meeting

Meeting Minutes

January 12^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on January 12^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 1 resident present

Treasurer’s Report

Reported a balance of $26,638.37 as of November 30th, 2020 and reported a balance of $60,420.99 as of December 31^st, 2020.

New Business/ Old Business

Rip Rap – we have two quotes but want one more before making a decision.

Wallen Road Entrance has a electrical issue, must wait til spring to have electrician look at it.

Couple lights outs, will have electrician work on that in spring.

Landscaping, a bush on Medallion is a hazard, needed removed, Jerry will get a quote.

Still need a tree for island on Fox Orchard this spring.

Open Discussion

Wood and Vinyl fencing allowed, no chain link fencing is allowed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48PM.

Minutes submitted by: Rachael Caldwell        Approved by:  Board 3-9-2021

 

 

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 10^th, 2020

7:00PM

 Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November 2019 Minutes   Rachael

March 2019 Minutes   Rachael

7:15-7:25 October. Treasurer’s Report Jerry

2021 Budget    Jerry

7:25 – 7:35 Open Discussion

7:35 Elect of board members / proposed budget vote followed by adjournment for residents.

NEXT MEETING – January 12^th, 2021 @ 7:00PM

 

7:40 Executive Session (Board Members)

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Millstone Village Meeting

2019 Annual Meeting Minutes

November 19^th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:03 p.m., on November 19th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Katilyn Targgart – Treasurer, Rachael Caldwell – Secretary, and three residents.

Meeting Minutes

Reviewed November 2018 and September 2019 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $22,519.05 as of September 30^th 2019 and a balance of $15,610.91 as of October 31^st, 2019.

Went over budget, went over capital improvements, expected income of $56,007.

Open Discussion

Architectural request – flagpole

Votes counted – Ann Strebig, Ado Kantaeivc, Rachael Caldwell to remain board members, Jerry Vandeveer to join the board.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell        Approved by: Board, November 10th 2020

 

 

Millstone Village Community Association, INC.

March Meeting AGENDA

March 10th, 2020

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

 

Time Item Officer

7:00-7:05 Welcome  Ann

 

7:05-7:15 January Financials Rachael

February Financials

 

7:15-7:25 Entrances Ann/Rachael

 

7:25 – 7:35 Open Discussion

Meeting Adjourned

NEXT MEETING – May 12^th , 2020 @ 7:00PM

 

7:35 Executive Session (Board Members)

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  Millstone Village Meeting

Meeting Minutes

March 10^th, 2020

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on March 10^th, 2020, at Wallen Baptist Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 residents present

Meeting Minutes

Reviewed minutes for January meeting.

Treasurer’s Report

Reported a balance of $71,951.90 as of January 31^st, 2020 and reported a balance of $68,666.16  as of February 29^th , 2020.

New Business/ Old Business – None

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:30PM.

Minutes submitted by: Rachael Caldwell        Approved by:  Board, November 10th 2020